Job Title: Accounts Administrator -Assistant Accountant Business: BCFS Department:Finance Reporting To:Senior Accountant Position Overview Primary Focus The primary focus of the role is to manage the accounts payable function to ensure that all creditors invoiced are efficiently processed in a timely manner. This will provide the finance team with key information required to produce financial reports. The service provided will enable payments to be made on a weekly basis, verifying amounts and reconciling these in the financial system. This role will also ensure that the NZFI payroll is paid on weekly basis. Dimensions Financial Annual Budget or Project Budget: Annual Revenue: Sales Turnover: Key Accountabilities & Deliverables Invoice and Payroll Processing · Efficiently process staff expenditure for the Blue Chip Financial Services Group · Process commissions for NZFI · Process weekly payroll for the NZFI and Tasman Communication businesses · Set up and maintain automatic payments · Process daily accounting transactions, attaching invoices to statements and requesting outstanding invoices. · Reconcile accounts from MYOB to statementsSuccess in this Key Accountability will be measured by:· All invoices are processed accurately before cut-off times · Monthly reconciliations are accurate and on time Customer Service · Develop effective relationships with suppliers to keep them fully informed as to where payments are at requesting additional information where required · Work with clients to maximise payment terms for both parties benefit· Respond to staff queries and ensure that all relevant information is obtained from them and that they are fully informed of details affecting them· Collect and distribute mail for finance· Respond to queries from the IRD and Work and Income Success in this Key Accountability will be measured by:· Positive feedback is received from internal and external customers · Creditor terms are maximised Accounting Systems and process improvement Keep MYOB transactions up to date ensuring that all information is accurate and entered according to company procedure· Identify ways of making improvements to accounts payable processes, looking at how this affects other areas of finance and other operationsSuccess in this Key Accountability will be measured by:· MYOB information is accurate and updated daily · Miscellaneous Other duties as required.Success in this Key Accountability will be measured by:· Actions relevant to individual tasks. Performing as a member of the Team Display and champion behaviour in-keeping with the vision and values· Contribute to the development of strategies to extract value for Blue Chip.· Contribute to a quality decision-making process by challenging ideas and concepts with the aim to improve decisions and ensure the best possible outcome for Blue Chip· Co-operate and work well with others in the pursuit of Blue Chip goals; share information and support others in the Team and the wider BCFS group. Business Compliance Ensure a sound understanding of, demonstrate commitment to & comply with all legislation and Blue Chip Policy relevant to your role & all activities undertaken in that role. Key Relationships - External -Suppliers Key Relationships - Internal-Finance Team, NZFI, Other Blue Chip businesses Major Challenges Major Challenge in next six months · To find proactive ways to ensure that authorised invoices are received from managers promptly and expenditure is captured in the correct periods Person Specification Experience/ Knowledge Experience in an accounts payable and payroll function· It is preferable to have worked with MYOB Accounting and Payroll Software Competencies Required · Numerical and computer skills (word processing, excel (intermediate))· Organisation and administration skills;·Strong interpersonal skills with the ability to build constructive, respectful working relationships· Excellent written and verbal communication skills - is able to convey information clearly and concisely· Logical and consistent problem solving, judgement·, Ability to think laterally Personal Attributes · Numerical reasoning· Adaptable to change· Integrity· Highly motivated· Proactive· Customer focused Qualifications Some form of accounting education is preferable